Archiving and Deleting Notes
Learn step by step about archiving notes, moving to trash, restoring, the 30-day retention rule, and permanent deletion.
Overview
There are three stages of managing notes in Mindora: Archiving, Moving to Trash, and Permanent Deletion. Each stage offers a different level of reversibility. Notes can be moved to trash from both active and archived states.
Note Status Flow
The states a note can go through:
Active
Notes visible in the note list that you are actively working on. All features like editing, linking, and tagging are available.
Archived
Notes removed from the active list. Can be viewed using the Archive filter and their content can be read but not edited. Can be reactivated at any time.
Trash
Deleted notes. Can be viewed using the Trash filter and their content can be read but not edited. Restorable within 30 days; automatically permanently deleted by the system after the period expires.
Archiving a Note
Archiving is ideal for notes you no longer actively use but may want to refer to later. There are two methods:
a) From the note card menu
Open the menu
On the Notes page, hover over the note in the list and open the three-dot (⋮) menu that appears in the top-right.
Click "Archive"
Select "Archive" from the menu.
Confirm
After confirming, the note is moved to the Archive section.
b) From the note editor's settings panel
Open the note and settings panel
On the Notes page, open the note, then click the "Note Settings" icon in the top-right of the editor to open the settings panel.
Click "Archive Note"
Click the "Archive Note" button at the bottom of the panel and confirm.
What Happens When Archived?
When a note is archived:
The note is removed from the active list and becomes viewable via the "Archive" filter.
Note content, connections, tags, and version history are preserved as-is.
The note becomes read-only — editing is disabled.
A grey warning banner is shown in the editor with a "Reactivate" button to make the note active again.
Unarchiving
You can reactivate an archived note. There are two methods:
a) From the note card menu
Select the Archive filter
Select the "Archive" filter in the note list to view archived notes.
Click "Unarchive" from the menu
Open the note's three-dot (⋮) menu and click "Unarchive".
Note is reactivated
The note returns to the active list and all features become available again.
b) From the note editor
Open the archived note
When you open an archived note, a yellow warning banner appears at the top of the editor.
Click "Reactivate"
Click the "Reactivate" button on the banner. The note is immediately reactivated.
Moving to Trash
You can move notes you no longer need to the trash. Notes can only be deleted from the active state. There are two methods:
a) From the note card menu
Open the menu
On the Notes page, open the note's three-dot (⋮) menu in the note list.
Click "Delete (Trash)"
Select "Delete (Trash)" from the menu.
Confirm
After confirming, the note is moved to the Trash section.
b) From the note editor's settings panel
Open the note and settings panel
On the Notes page, open the note, then click the "Note Settings" icon in the top-right of the editor to open the settings panel.
Click "Delete Note"
Click the red "Delete Note" button at the bottom of the panel and confirm.
What Happens When Deleted?
When a note is moved to trash:
The note is hidden from the active list and editor, viewable via the "Trash" filter.
Note content can be read but not edited.
Note connections and breakthroughs are preserved in the background — accessible again if the note is restored.
A red warning banner with the permanent deletion date is shown in the editor, with a "Restore" button to recover the note.
Can be restored within 30 days; permanently deleted when the period expires.
Archive vs Delete
Archiving and moving to trash may look similar, but they have important differences:
Archiving: No time limit — the note can stay in the archive as long as you want. Reactivation is a single click away.
Moving to Trash: Has a 30-day time limit. When the period expires, the note is permanently deleted and cannot be recovered.
Common: In both states, note content can be read but not edited.
30-Day Retention Rule
Notes in the trash are kept for 30 days. After this period, they are automatically permanently deleted by the system. The remaining days are shown on the note card.
Restoring from Trash
You can restore a note from the trash within 30 days. There are two methods:
a) From the note card menu
Select the Trash filter
Select the "Trash" filter in the note list to view deleted notes.
Click "Restore" from the menu
Open the note's three-dot (⋮) menu and click "Restore".
Note is reactivated
The note returns to active status, connections and breakthroughs become accessible again.
b) From the note editor
Open the deleted note
When you open a deleted note, a red warning banner with the remaining days is shown at the top of the editor.
Click "Restore"
Click the "Restore" button on the banner. The note is immediately reactivated.
Permanent Deletion
You can permanently delete notes from the trash. This action cannot be undone.
Find the note in the Trash filter
Select the "Trash" filter in the note list to find the deleted note.
Click "Delete Permanently"
Open the note's three-dot (⋮) menu and click "Delete Permanently".
Read the warning
Read the warning carefully — this action cannot be undone.
Confirm
Confirm to permanently delete the note and all its related data.
Permanent Deletion Scope
When a note is permanently deleted, the following data is also deleted:
All connections linked to the note (relationships with goals, other notes)
Breakthrough (discovery) records created from the note
The note's entire version history
Tags attached to the note
Impact of Client Operations
Notes belonging to a client can be affected by operations on the client:
When the client is archived, notes are not affected — they remain as-is.
When the client is deleted (moved to trash), notes are automatically moved to trash as well.
When the client is restored, notes that were deleted together with the client are automatically restored as well.
Impact of Note Type and Template Operations
Operations on note types or templates can also affect notes:
When a note type is archived or deleted, notes belonging to that type are automatically migrated to the category's default type and their template reference is cleared.
When a template is archived or deleted, notes using that template have their template reference cleared (note content is not affected).
These operations do not change the note's content, connections, or status — only the type and template assignment is affected.
Custom Note Type Management
See this guide for detailed information about note type cascade effects.