Sending Meeting Links

Learn how to send video meeting links to your clients for online sessions.

4 min

Beginner

Overview

Meeting links help you share video call information with clients for online therapy sessions. You can send links via WhatsApp or Email.

Meeting links use Google Meet

Right now, Mindora meeting links are Google Meet links — you create a Google Meet link through the Google Calendar integration and send it to your client. Built-in video calls are coming to Mindora soon; when they arrive, you'll send that link the same way.

Tip

The meeting link message includes the video call URL, session date, time, and your name.

When to Send Meeting Links

Meeting links are for online sessions. Send them when:

Before the session

Send the link a day before or morning of the session.

Session reminder

Include the link when sending a session reminder.

Link changed

If you need to update the meeting URL

Tip

For in-person sessions, use Session Reminders instead - they don't include a meeting link.

Tip

Because the meeting link message includes the session date and time, for online sessions it can replace a separate session reminder; the client receives the link and a reminder in one message.

Where to Send Meeting Links From

You can send meeting links from three different places:

Home Page

From online sessions in Upcoming Sessions

Calendar

From any online session on the calendar

Sessions Page

Open an online session, then send from its detail page.

The meeting link option only appears for sessions marked as online/video.

Sending from Home Page

Quick access from your dashboard:

Go to Home

Open the Home page from the sidebar.

Find online session

Locate the online session in Upcoming Sessions.

Click the video icon

The meeting link icon on the session card

Configure and send

Enter your meeting URL and send.

Sending from Calendar

From your calendar view:

Open Calendar

Navigate to the Calendar page.

Click on the online session

Select the video session you want to share link for.

Click "Send Meeting Link"

Opens the meeting link window.

Send the link

Add your meeting URL and send.

Sending from Sessions Page

From the sessions list:

Go to Sessions

Open the Sessions page.

Find the online session

Locate or filter for online sessions.

Open the session

Open the online session to its detail page.

Send the meeting link

The Send Meeting Link option is on the session detail page.

Meeting Link Window

The meeting link window includes:

Meeting URL Field

The Google Meet link created via Google Calendar for the session appears here and is added to the message automatically — you don't need to paste a separate link.

Recipient Info

Shows the client name and session details, with the date and time in the client's timezone.

Delivery Channel

Opens WhatsApp Web with link in message.

Opens Gmail with link in message.

Message Tone

Standard

Professional message with link

Friendly

Warm, personal message with link

Supported Video Platforms

You can use any video conferencing platform:

Zoom

Google Meet

Microsoft Teams

Whereby

Any other platform

Tip

Simply paste the meeting URL from your preferred platform into the window.

Message Preview

The message automatically includes:

Client's name
Session date and time
The meeting link
Your name

Tip

You can edit the message before sending to add any special instructions.

Timezone Handling

For international clients:

Time is shown in client's timezone.
Your local time is also displayed for reference.
Different timezones are clearly indicated.

Tip

This ensures clients know exactly when to join the call in their local time.

Best Practices

Send early

Share the link at least a few hours before the session.

Double-check URL

Make sure the meeting link is correct before sending.

Test the link

Verify your video call setup works before the session.

Include instructions

Add any joining instructions if your platform requires them.