🇺🇸 Accounting & Superbills (US)
Automatic sync between Stripe and QuickBooks, one-click Superbill generation for insurance reimbursement, and data export; designed for US-based therapists.
How Stripe → QuickBooks Works
Connect your QuickBooks account; Stripe income from Mindora flows automatically into your accounting system.
Connect Stripe
Connect your own Stripe account to Mindora in just a few clicks; if you don't have one yet, you can create it in minutes.
Connect QuickBooks
Connect your QuickBooks account from the Stripe panel inside Mindora; the integration takes just a few minutes to complete.
Payments Sync
When a client payment arrives, Stripe records it and it automatically reflects in QuickBooks; no manual data entry.
Reconcile
Review your income in QuickBooks; add manual payments like cash or checks in one step, everything else flows automatically.
Superbill Generation
Generate professional Superbill documents so your clients can get reimbursed by their insurance companies; CPT and ICD-10 codes fill automatically.
Single Session
After payment completes, generate a Superbill and send it to your client in one click; no data entry.
Monthly Batch
At month-end, download batch Superbills for multiple sessions; send them to clients as a monthly documentation package.
PDF Delivery
Send the generated Superbill PDF to your client via email in one click; every delivery is logged for your records.
What's in a Superbill?
Each Superbill document contains 5 essential information groups insurance carriers need to approve a claim.
Provider Info
NPI number, Tax ID, credentials, and contact information.
Client Info
Full name, date of birth, address, and insurance details.
Service Details
Session date, CPT codes, duration, and fees.
Diagnosis Codes
ICD-10 diagnosis codes (primary and secondary).
Payment Info
Amount paid, payment date, and method.
When Can You Generate a Superbill?
The Superbill button is only active when payment is complete; availability by payment status is shown below.
| Payment Status | Superbill | Batch Download |
|---|---|---|
| Unpaid | — | — |
| Link Sent | — | — |
| Paid via Link | ✓ | ✓ |
| Paid Manually | ✓ | ✓ |
| Refunded | — | — |
| Free Session | — | — |
* Session payment must be completed to generate a Superbill.
Two Paths, Same Result
Whether you use QuickBooks or not, manage your financial process inside Mindora; tracking stays on the same screen.
Stripe → QuickBooks
Payments automatically transfer to QuickBooks; income reports, tax prep, and reconciliation happen on one panel.
CSV Export
Export your payment data as CSV; send to your accountant or track in Excel.
How Your Client Uses a Superbill
After you generate the Superbill, your client follows the insurance reimbursement process; all you do is provide the document.
Superbill Generation Flow
Insurance Reimbursement Process
Common CPT Codes
The most commonly used CPT codes for therapy sessions and their descriptions; auto-fill when generating Superbills.
| CPT Code | Description | Duration |
|---|---|---|
| 90791 | Psychiatric diagnostic evaluation | — |
| 90834 | Individual psychotherapy | 45 min |
| 90837 | Individual psychotherapy | 60 min |
| 90846 | Family psychotherapy (without patient) | 50 min |
| 90847 | Family psychotherapy (with patient) | 50 min |
This list is for reference only. Consult your insurance company for actual usage.
What You Can Do
Accounting and documentation capabilities designed for US-based therapists.
Stripe → QuickBooks
Connect your QuickBooks account; Stripe income from Mindora syncs automatically, making income tracking and reporting easy.
Superbill Generation
After sessions, generate Superbills with one click; CPT codes, diagnosis info, and payment details fill automatically.
CSV Export
Export your payment data as CSV; use it for tax prep, send to your accountant, or import into your tracking system.
CPT Code Management
Save your frequently used CPT codes (90834, 90837, etc.); they auto-complete when generating Superbills.
Insurance Documentation
Generate the documents your clients need for insurance reimbursement, HSA/FSA spending, or tax deductions.
Income Tracking
Track online payments via Stripe and manual payments (cash/check) on one screen; generate monthly or yearly reports.
Scenarios from Your Daily Practice
See how accounting and Superbill features fit into your workflow.
Post-Session Superbill
Session ends and payment arrives; one click generates a Superbill with CPT codes and diagnosis auto-filled. You email the PDF to your client to forward to their insurer.
Monthly Batch Documentation
At month-end you open the payments table, filter the month's payments, and download batch Superbills; you email them to clients as a monthly documentation package.
Tax Season Preparation
During tax season you export payment data as CSV and send it to your accountant; thanks to Stripe → QuickBooks sync, your income records are already up to date.
Learn More
Detailed guides about US accounting and Superbills.
Frequently Asked Questions About Superbills & US Accounting
Common questions about Superbills, CPT/ICD-10, QuickBooks, No Surprises Act, and HIPAA.
Simplify Your Financial Workflow
Stripe → QuickBooks sync, one-click Superbills, CPT code management, and CSV export; a complete accounting solution for US-based therapists.